We would be delighted to hear from you if you feel you have the skills in order to play a role within this vibrant and outward looking city centre church community.

Hours: 12 hours per week (split over 3 or 4 days) based in the church office

Salary: £25,000-£27,000 pro rata (based on 37.5 hour week) depending on experience.

Purpose

• As part of the Staff Team you will proactively support the church in ensuring that we utilise the resources that God has given to us to maximum effect to implement our vision.
• Working with staff and volunteers you will support and implement strategies which provide operational strength for all church activities.
• You will ensure the delivery of key aspects of the church’s work, taking a hands-on role as necessary.
• As a member of the Staff Team you will play an active part in the spiritual life and witness of the church.
• Based in the church office, you will be the first port of call for enquiries and visitors, dealing with communications and in person visits as necessary.

Accountability

The Church Administrator will be part of the Staff Team and accountable to the PCC as his or her employer. Day to day reporting is through the Rector to whom you will be responsible for delivering integrated operations at St Pancras Church.

JOB DESCRIPTION

The role contributes to the ministry of the church by providing administrative support for the smooth running of the organisation. The following descriptions distinguish between the postholder’s strategic responsibilities (in italics) and the administrative functions (in bullet points) which he or she will deliver, either in person, or with the support of others.

Communications

• To take the lead in the delivery of communications with the St Pancras congregation, the parish and the wider community which reflect the church’s faith in Jesus Christ and its mission to share that faith with others.
• Contributing to and helping update the church website including writing or editing news stories, activities and diary of events
• Production of weekly electronic newsletter
• Updating and use church management software (iKnow) to aid communication between church members, keep membership list up to date, manage church diary and bookings.
• Regular promotion of St Pancras Church’s presence on social media

Church Activities

• To contribute to the spiritual life of St Pancras Church by ensuring that services of worship and other events are organised to support the church’s mission effectively.
• Maintenance of rotas, including Intercessors, Readers, Welcome Team, Refreshments Team and Lay Minister of Communion and proactively find new volunteers when needed
• Ensure provisions such as bread, wine, candles and coffee/tea are maintained
• Work with staff and other leaders to organise and deliver events and activities in the life of the church
• Giving Administrative support to the various activities and events put on by St Pancras as required.

Safeguarding operations

• To help share the good news of God’s salvation through Jesus Christ to everyone, particularly the most vulnerable, by ensuring that policies and procedures for preventing abuse from happening, and responding well where it has, are implemented with the utmost seriousness.
• To co-ordinate and drive the safer- recruiting process
• Handling staff and volunteers’ DBS checks and ensuring they are up to date
• To ensure all volunteers have undertaken required on-line training
• Maintaining up to date records and sending out reminders when required.

General Administration

• To ensure that St Pancras Church conducts all its business in keeping with its Christian principles, meets all its legal and statutory obligations and uses its buildings to maximum effect.
• To give admin support to the Rector and senior staff in their ministry and leadership as required.
• To be a point of contact for the general public, including processing enquiries and applications for occasional offices in conjunction with responsible clergy (banns of marriage, funerals, weddings, baptisms)
• To manage the annual schedule of safety certificates (gas, fire, PAT testing etc.) of all church owned/leased buildings and ensure records are kept and communicated.
• To manage utilities and bills of all church owned/leased buildings
• To ensure the buildings are well maintained and well used for the wider mission of the church, including getting quotes, booking contractors and ensuring access is given when they arrive.
• To work closely with the treasurer to ensure the effective financial management of the Church finances and necessary record keeping
• To ensure all diocesan returns and documents are dealt with efficiently.
• To ensure documents and papers are prepared and sent out to the correct people in good time for meetings, including PCC and the APCM and records of those meetings are handled correctly
• To ensure the church and church office supplies, licenses and equipment are maintained
• Managing of room bookings and growing the user base.

Other

• Undertaking training as agreed.
• Undertaking any other reasonable duties that are within the scope of the post as determined by the line manager.
• Maintain appropriately confidentiality and comply with GDPR.
• To be pastorally sensitive and understanding
• Flexibility in working during busy times and seasons.

PERSON SPECIFICATION

• High level of attention to detail (essential)
• Team player (essential)
• Strong project-management skills, including strategic planning, working to deadlines, priority setting, and the ability to multi-task (essential)
• Being a good ‘completer finisher’ (essential)
• Experience of organising events (essential)
• High level of computer literacy , able to use MS Word, MS Excel, Church-Management Software, mailing software (essential)
• Committed Christian faith (essential)
• Membership of St Pancras Church (desirable)
• Experience of managing and editing websites, social media etc (desirable)
• Knowledge of the Church of England organisational structures (desirable)
• Experience of working with volunteers (desirable)
• Ability to respond to enquiries in an appropriate, professional and, where necessary, Christian pastoral manner. (desirable)

Genuine Occupational Requirement

In accordance with the Equality Act 2010 it is a Genuine Occupational Requirement that the Church Administrator is a practising Christian1. He or she will be part of the Staff Team at St Pancras Church, contributing to the spiritual life and witness of the church, offering a Christian witness to visitors and representing the Rector and PCC in relation to external affairs. This matter will form part of the discussion at interview.

How to apply

Please send us a copy of your CV and a covering letter showing us how you fit the job description and person specification and why you would like this role at St Pancras.

If you wish to post a paper application, please send it to St Pancras Church office (St Pancras Church office, 101 St Pancras, Chichester, PO19 7LJ) to arrive by 5.00pm on Friday 5th of December 2025.

We prefer applications by email; please send your completed application to admin@stpancs.org by midnight on Sunday 18th January  2026.

Any enquiries contact the rector on 01243 767 124 or nick@stpancs.org or the church wardens on wardens@stpancs.org