Thank you for your work as the Treasurer of your PCC. Treasurers are essential to the smooth running of our parish churches and we are grateful for your time.
Paying the diocese: bank payments can be made to the Chichester DBF account 20-12-75 20207314. Please ensure that the payment reference is clear so that the amount can be allocated correctly. Alternatively cheques made payable to 'Chichester DBF' can be sent to the Accounts department at Church House.
Here are links to documents and websites which may help you in your role:
- Parish Resources: This website is provided by the Church of England's National Stewardship and Resources Team and contains a raft of information for PCC Officers on topics such as accounting, stewardship, fundraising and administration, including Gift Aid resources and Employment of staff
- Parish Trusts, Chancel Trusts and Schools Trusts: Here is some general guidance on restricted and endowed funds. If you need further general guidance please contact the Parish Advisor. Specific questions should be directed to the Accounts department.
- Duties of a Typical PCC Treasurer: Duties of a typical PCC Treasurer can vary depending upon which PCC you are serving, and can be summarised in this document or the more comprehensive guide, and you may like to have a Year in the Life of a PCC Treasurer.
- To notify a change in PCC Treasurer, email the Database and Statistics Administrator or telephone: 01273 421 021
- Information about Parish share is here
- Information about Parochial fees is here
- Information about Generous giving is here
- Parish Buying Scheme information is here. You will need a login to be able to access the information pages.
- Parish Giving Scheme information is here
- Church of England Parish Returns can be completed online here
- PCC insurance information is here
- Bishops Discretionary Fund: Send cheques payable to the Bishop of Chichester's No.1 account to The Palace, Chichester, West Sussex PO19 1PY
- PCC Financial Policy: Although the PCC may expect the Treasurer to advise on proper financial policy and procedure, it is something that should be overseen and controlled by the whole PCC. A starter template can be downloaded to assist in framing a proper policy that the Treasurer and everyone else should follow
- Offertory and other collections: A Vestry Record template for recording incoming offerings is available to download
- Archdeacon's Loans: Application form and loan rules
Financial Aspects of Ministry: We have written this document providing guidance on expenses for clergy, and the Church of England's guidance is here
Retention of PCC records: The Church of England's summary of retention policies is available online here. Additionally, you may like to download this summary covering many aspects of record retention, including employment, insurance and accounting
Parish Accounting: We have prepared this Parish Accounting Guide to day-to-day PCC accounting covering such things as
- Keeping the accounting up to date
- Regular accounting
- Mirroring the bank statements
- Using online banking
- Year-end
You can also download a parish accounting spreadsheet here.
PCC Accountability Guide: An official guide published by the Church on preparing annual accounts
Alternatively, we have prepared an annual accounts' Guide to Year-End Reporting
And we have prepared some annual reporting templates for you to download. Contact your Parish Advisor for more details or download the template you need:
- Receipts and Payments Full Template
- Accruals Full Template
- Receipts and Payments figures only
- Accruals figures only
- IE Report - Receipts and Payments
- IE Report - Accruals
- HOWTO Link excel to word
Do remember that only a few examples in the Trustees Report sections of how churches affected beneficiaries' lives are required by charity regulations. The template contains many more examples than are needed in a real report, to guide the PCC in gathering content that related to its specific activities during the year.